Home
To: UM Claims Coordinator
Dated: June 9, 1999
Attached you will find a copy of the revised procedures for reimbursement for first party losses. Pursuant to 9-107 of State Finance and Procurement, the Treasurer shall pay a unit of the State government for a covered loss.
Effective July 1, 1999 you must file your claim within 24 hours after you discover the loss. The Insurance Division must certify and approve that claim before you make payment. The Insurance Division will then reimburse to you the certified amount upon receipt of proof of payment. Any invoice received after July 1, 1999 will be returned to you for payment.
Under Title 25 of COMAR the unit of State government must file for reimbursement with the Treasurer within 60 days after the unit discovers the loss, damage, or liability. Any request for reimbursement not received within 60 days is not reimbursable. If the loss occurs in June, the unit shall file its claim for reimbursement with the Treasurer before July 20th of the next fiscal year.
Please be aware that this only applies to first party claims covered under the State Insurance Trust Fund and has no impact on any other type of claim.
This change does not affect the manner which the $1000.00 deductible is applied.
If you have and questions please call one of the following:
| Evelyn Fuller | Claims Manager | 410 260-7239 |
| Reggie Caldwell | Claims Supervisor | 410 260-7228 |
| Tom Kelley | Director | 410 260-7248 |
| 1. | Agency notifies Insurance Division of loss. (24 hours) |
| 2. | Agency sends in ACORD or Property loss notice. |
| 2a. | Claim file is set up and copy of report mailed back to agency with claim number noted. |
| 3. | Claim is assigned to an adjuster who contacts agency re: estimates and any other documentation (photos, statements, reports, original invoices, etc.) that may be needed to handle the claim and resolve it expeditiously. |
| 4. | Agency obtains 3 estimates (or bids) and all other pertinent information and forwards it to the Claims Unit Adjuster. |
| 4a. | If this is a vehicle claim and car is not driveable or a possible Total Loss, the Claims Unit will contact an independent adjuster to go out and inspect the vehicle. |
| 5. | Claims Unit advises agency OK to go ahead with the lowest estimate/bid, and/or makes inquiries of agency if there are any questions or inconsistencies regarding estimates/bids. |
| 6. | When repairs are complete the vendor forwards original invoice to the agency, who then pays the invoice. |
| 7. | Agency submits requests for reimbursement to Insurance Division along with proof of payment. (Paid invoice, including check number and date of payment) |
| 8. | Insurance Division, processes reimbursement to the Agency. |
| 9. | Any invoice received after July 1st, 1999 will be returned to you for payment. |
| 10. | If you have any questions please call one of the following: |
| Evelyn Fuller | Claims Manager | 410 260-7239 |
| Reggie Caldwell | Claims Supervisor | 410 260-7228 |
| Tom Kelley | Director | 410 260-7248 |
We would greatly appreciate your feedback about this site.
 RSS FeedCopyright © 2008 University of Maryland DES |
 |
UM Home | Directories | Search | Calendar Maintained by Department of Environmental Safety Direct questions and comments to safety@umd.edu |